Website intake is normally kept for 12 months for incomplete, unsuccessful or inactive player applications and general, sponsorship or donation enquiries, and for 24 months for complete and potentially suitable player applications and football network, advisor or agent applications. Safeguarding records are retained case by case with documented review. A valid deletion request is applied earlier unless safeguarding, a legal claim, a regulatory duty or another lawful preservation ground requires retention. Active relationships use a separate necessary record.
Required and optional information
Fields marked as required are needed to review, route and respond to the relevant application, enquiry or concern. If required information is not provided, NEXTGEN may be unable to assess or answer it. Optional information may be left blank without automatically disqualifying the person.
Information about another person
A parent, guardian, coach, scout, affiliate or other representative who submits information about someone else must have an appropriate authority or other lawful reason to do so and should provide this notice to that person or their guardian. NEXTGEN may contact the player or guardian to verify the submission. A submission by another person does not authorise unrestricted direct contact with a child.
Recipients and necessary disclosures
Information may be accessible to authorised NEXTGEN personnel and service providers supporting website hosting, form handling, communications, security and administration. It may be shared with a relevant club, academy, scout or professional only where appropriate for the requested pathway and with a lawful basis. Safeguarding or legal information may be disclosed to safeguarding professionals, legal advisers, emergency services, police or another competent authority where necessary to protect someone or comply with law.
Footage and public use
Football footage links are reviewed for the application. Submitting footage does not by itself grant NEXTGEN permission to publish it, use it in public promotion or transfer ownership of the footage. Any separate public use requires an appropriate permission or other lawful basis.
Automated decisions
NEXTGEN does not make player selection, partnership, agent approval or safeguarding decisions solely through automated processing. Technology may support administration, validation or review, but an appropriate person remains responsible for material decisions.
Confidentiality and safeguarding limits
NEXTGEN seeks to restrict sensitive information to people who need it, but confidentiality cannot be promised absolutely. Disclosure may be necessary to protect a child or another person, obtain professional advice, investigate a concern or comply with law. Rights requests may require identity or guardian verification and information may be redacted or restricted where necessary to protect another person’s rights, safety or confidentiality.
Exercising rights and consent choices
Requests may be made through the published contact channels and should identify the person, the relevant submission and the right being exercised without sending unnecessary identity documents through a public form. Where processing relies on consent, consent may be withdrawn for the future; withdrawal does not affect processing already lawfully carried out. Where legitimate interests are relied upon, the person may have a right to object.
Player sharing authorisation
NEXTGEN shares a player profile or football video links with relevant clubs, academies, scouts or pathway professionals only after the separate form authorisation is accepted. Sharing is limited to assessment or an appropriate opportunity and does not guarantee selection, a trial or a contract. For every player under 18, a parent or legal guardian must approve the sharing and remain involved.
Internal statistics
NEXTGEN may produce internal aggregate statistics, such as player or website traffic counts, for planning and accountability. These statistics must not contain personal details, be used to select or profile a player, or permit a person to be identified. Submitted personal data is not used for unrelated marketing.